Administering a dataset

Updated 2 weeks ago by Nandini

When you first create a new dataset, you are the only one who can edit it, but it can be used by any flow by default. Dataset Admins can control who can edit the values and which flows have access to the data.

Dataset share settings

To share your dataset, click the Share button.

At the top of the popup box, you will see if you are setting the sharing settings for the entire dataset, or just a particular view. If you only want to share a certain view, click on the correct option.

In the section called Who can administer this dataset?, select other administrators. Dataset Admins can edit values, change the settings, and delete the dataset.

In the section called Who can view this dataset?, select the people who can view the values in the dataset. You can additionally assign permissions to edit the values or share the dataset with users or groups.

Dataset security settings

The security settings define what flows can look up values in your dataset. To change your dataset security settings, click the More options button () > Dataset settings.


By default, all flows will be able to look up the values in your dataset. Change this by selecting the second option and specifying which flows you want to grant access to. To remove a flow, click the Remove button next to the flow name. Click Save when finished.


You can also protect some fields in your dataset from being looked up. If you want to protect a field, select the second option and choose the fields which are safe to be looked up. All other fields will be inaccessible to flows. To remove a field, click the Remove button next to the field name. Click Save when finished.

Dataset history overview

Kissflow records actions performed on your dataset. To view your dataset history, click the More options button ()> Dataset history.

The dataset history shows:

  • Timestamp - Displays the exact time on which an action was performed.
  • Action - Displays what kind of action took place. Some of the actions are: dataset permission change, field modified (specifies that the field was modified but doesn’t display the values), or dataset security settings updated.
  • Performed by - Displays the name of the person who performed the action.
  • Request ID - Displays a unique Request ID for every action that takes place. This can be used for support purposes.

Additionally, you can search, and filter fields in your dataset history.

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